Comparison
The best free virtual office software
Five virtual office products publish a permanent free plan as of September 2026: KioskMate, Kumospace, SoWork, Teamflow and WorkAdventure. KioskMate's free plan gives you 1 office with 7 rooms for up to 8 people and 30 min meetings, with no card and no expiry. SoWork allows 10 members but audio only. Kumospace caps the free floor at four hours a week. Gather and Katmai offer 30-day trials instead of free plans.
Competitor figures are taken from each vendor’s own published pricing page in September 2026 and change often — verify before you commit. KioskMate figures are the current published plans.
Free plans side by side
| Product | Free plan | What you get | The catch | Paid from |
|---|---|---|---|---|
| KioskMate | Yes, permanent | 1 office, 7 rooms, up to 8 people, 30 min meetings | Guest links and client suites start on the Team plan | $19/month per office (not per seat) |
| SoWork | Yes, permanent | 10 members, 30-minute meeting limit | Audio only on the free tier; chat and customisation are limited | $6/member/month ($5.40 billed annually) |
| WorkAdventure | Yes, permanent | 10 simultaneous users, 1 AI bot, map editor included | Simultaneous-user cap rather than a member cap; self-hosting is a DIY project | $9/user/month for Business; $5/user/day for events |
| Kumospace | Yes, permanent | 5 registered members, 1 floor, 50 concurrent guests | Capped at 4 hours of use a week | $16/user/month billed annually, 5-seat minimum |
| Teamflow | Yes, permanent | 5 employees, 10 guests, 5 open apps | 45-minute cap on meetings | $15/employee/month billed annually |
| Gather | No — 30-day trial | Full features during the trial | Legacy free tiers for 10–25 users no longer apply to Gather 2.0 | $12/member/month billed annually ($15 monthly) |
| Katmai | No — 30-day trial | Full product during the trial | Demo-led onboarding; positioned at teams of roughly 10 and up | $15/user/month |
How to read a free virtual office plan
Free tiers in this category are limited in four different ways, and only one of them is headcount. The others are the meeting cap, the weekly time cap and the feature holdback — the thing the vendor removes so that the free plan cannot quite do the job you bought it for.
Kumospace limits time: five members on one floor, four hours a week. Teamflow limits meetings: 45 minutes. SoWork limits fidelity: ten members, but audio only. WorkAdventure limits concurrency: ten people in the map at once. KioskMate limits size and holds back client access: 8 people in 7 rooms with 30 min meetings, and guest links start on the Team plan.
Work out which of those four limits your team hits first. A five-person studio that meets for an hour a day will hit Kumospace’s weekly cap before it hits anyone’s headcount cap. A ten-person team that needs video will hit SoWork’s audio-only limit immediately.
What KioskMate’s free plan includes
1 persistent office with 7 rooms for up to 8 people. Every room type is available — reception, open floor, focus rooms, meeting rooms, client suites and a break room — along with the six presence states, room chat, direct messages, file sharing, search, and instant or scheduled meetings of up to 30 min with agendas, invitees and .ics export.
No credit card, no trial clock. What is held back is external access and the reporting layer: guest links and waiting rooms start on the Team plan, and recording, analytics and single sign-on sit on the plans above it. The full breakdown is on the pricing page, and the features page lists everything an office can do.
Free virtual office software: common questions
- What is the best free virtual office software?
- It depends on which limit binds first. KioskMate's free plan is the most complete office — 7 named rooms for up to 8 people, with presence, chat, file sharing and 30 min meetings, no card and no expiry. SoWork's free tier allows more people (10) but is audio only. WorkAdventure allows 10 simultaneous users and can be self-hosted. Kumospace caps free use at four hours a week and Teamflow caps meetings at 45 minutes.
- Does Gather.town have a free plan?
- Not any more. Gather 2.0 sells a member-based subscription at $12 per member a month billed annually, with a 30-day free trial instead of a permanent free tier. Older articles that mention a free tier for 10 or 25 concurrent users describe the retired Gather 1.0 model. Figures read from Gather's pricing page in September 2026.
- Is KioskMate free forever?
- Yes. The Free plan is permanent, not a trial. It needs no credit card, does not expire, and gives you 1 office with 7 rooms, up to 8 people and 30 min meetings. You only pay when you outgrow those limits or need guest links, recording, analytics or single sign-on.
- Which free virtual office plan allows the most people?
- SoWork and WorkAdventure both allow 10 on their free tiers — SoWork counts 10 members, WorkAdventure counts 10 simultaneous users. KioskMate allows 8 people. Kumospace and Teamflow allow 5. Headcount is only one limit, though: check the meeting cap and the weekly time cap before you decide.
- Can you run client meetings on a free virtual office plan?
- Rarely, and that is usually the first paid upgrade. On KioskMate, time-boxed guest links, waiting rooms and client suites start on the Team plan at $19 a month for the whole office. Teamflow includes 10 guest seats on its free tier and Kumospace allows 50 concurrent guests within its four-hour weekly cap, but neither scopes a visitor to a single room the way a client suite does.
- Why is KioskMate priced per office instead of per user?
- Because a virtual office is a place, and a place does not cost more when another person walks in. Every KioskMate plan covers the whole office: $19 a month on Team for up to 25 people. It makes the bill predictable and it removes the incentive to leave a colleague out of the office to save a seat licence.
Free, permanently
Open a free office in about a minute
No card, no download, no sales call. 1 office, 7 rooms, up to 8 people.