KioskMate Landlord
For an agency, the best virtual office software is the one you can operate on behalf of every client at once: provision a branded workspace per engagement, bill it alongside the retainer and close it cleanly when the work ends. KioskMate Landlord does exactly that. Each client gets their own persistent rooms and presence, while you get one console for buildings, leases and invoices and never see inside a tenant conversation.
Run a persistent workspace for every client you serve, under your own brand, from one console. KioskMate Landlord is a multi-tenant virtual office platform built for firms that already manage several client environments and want the workspace to be one of them.
The problem
If you run an agency, a consultancy or a managed IT practice, you already operate inside your clients' tools: their chat, their video links, their shared drives. Every engagement adds another login, another set of norms and another place where your team is a guest. The client, meanwhile, gets a patchwork of calls and threads rather than a place where your people are visibly at work for them.
Offering each client a dedicated virtual office fixes that, but only if you can provision it in minutes, bill it alongside your retainer, close it cleanly when the engagement ends, and put your name on it. Doing that with ten separate self-serve subscriptions is a spreadsheet, not a service. Doing it with a platform that lets you read your clients' conversations is a liability. KioskMate Landlord is the third option: a white-label virtual office you operate, with a metadata-only promise that you never see what happens inside.
What you get
Create a building for each client and open their office from a template: reception, open floor, focus rooms, meeting rooms, client suites and a break room, ready before the kickoff call. Every tenant office is isolated from every other, and each tenant runs theirs as if it were the only one.
Each tenant office sits on a lease with a plan, a term and a renewal date. Renew, suspend or end a lease and the office follows; auto-renew keeps steady clients steady, and the lease history shows exactly what changed and when.
Set your own price per tenant, issue invoices against each lease and watch their status move from open to paid. One portfolio view replaces the spreadsheet of who owes what for which workspace.
Your logo, your colour and your support contact appear on each tenant office and on the invoices you send. Clients experience a workspace from you, not a third-party tool they happen to share with your other clients.
As a landlord you see which offices exist, their plan, lease status, headcount and invoices. You never see tenant messages, meetings, recordings or files; the platform does not give the operator role a way to read them. Every landlord action is recorded in an audit trail, so a client asking “what can our provider see?” gets a short, verifiable answer.
How it works
Name your operator, upload a logo, pick a colour and add a support contact. This is what tenants will see on every door.
A building groups the offices, leases and invoices for one client. Most operators keep one building per account; larger clients get several.
Pick the plan that fits the client: Free, Team or Business set the rooms, people and meeting limits. Invite the client's admin and hand over the keys.
The lease carries the term and your tenant price. Invoice from the console, renew on schedule, and suspend or close the office when an engagement ends.
How it compares
Most tools an agency shortlists for “client workspace” are portals: somewhere the client signs in, reads and leaves. They are good at documents, tasks and invoices, and none of them give your team and your client a room to be in together. Gather is a genuine virtual office, but it is sold to one organisation at a time, so there is no console from which you run ten of them.
| For an agency | KioskMate Landlord | SuiteDash | Plutio | Copilot (now Assembly) | Gather |
|---|---|---|---|---|---|
| What it is | A white-label virtual office you operate on behalf of each client | All-in-one client portal and business management suite | Business management suite with a built-in client portal | Client portal and client-facing app builder | A virtual office for one organisation |
| Live presence and drop-in conversation | Yes — six presence states and six room types; you walk in rather than send a link | No — portal, chat and notifications | No — portal and messaging | No — portal and messaging | Yes — map-based presence with proximity audio |
| One console for many client workspaces | Yes — a building, a lease and an invoice trail per client | One workspace holding unlimited clients, not separate tenant workspaces | One workspace; clients are contacts inside it | One workspace; clients are contacts inside it | No — one subscription per organisation |
| Your brand on the client-facing surface | Yes — your logo, colour and support contact on every tenant office and invoice | Yes, from the entry plan | On the top plan, or as a paid add-on lower down | From the Professional plan, which removes the vendor badge | No |
| Leases, renewals and tenant invoicing | Yes — built into the operator console | Invoicing, but no tenant leases | Invoicing, but no tenant leases | Invoicing, but no tenant leases | No |
| What the operator can see inside a client space | Metadata only — never messages, meetings, recordings or files, and every action audited | It is your own workspace, so your staff see client content by design | It is your own workspace, so your staff see client content by design | It is your own workspace, so your staff see client content by design | Not applicable — there is no operator role above the organisation |
| Priced per | Office — adding people to a client office does not change the bill | Workspace, flat rate | Plan tier, with contributor caps | Internal user seats plus client contacts | Member |
| Entry price | Free office, then Team at $19/mo and Business at $49/mo per office | From $19/mo, flat rate | From $19/mo; no free plan | Free tier, then from $29/mo billed annually | From $12/member/mo billed annually; no permanent free plan |
Competitor figures are as published on each vendor's own pricing page in September 2026; verify before you buy. Sources: SuiteDash pricing, Plutio pricing, Assembly (formerly Copilot) pricing, Gather pricing. KioskMate figures come from the live plan table. See also the head-to-head with Gather and the free virtual office roundup.
Pricing
Every tenant office uses one of the same plans any team can buy: Free (7 rooms, up to 8 people), Team at $19/mo (20 rooms, up to 25 people) or Business at $49/mo (80 rooms, up to 100 people, with recording and analytics). You choose the plan per lease, set your own tenant price on top, and KioskMate bills you for the underlying plans. Portfolio terms for operators with many tenants are arranged directly. See the full plan comparison for what each tier includes.
For an agency, the best virtual office software is the one you can operate on behalf of every client at once: provision a branded workspace per engagement, bill it alongside the retainer and close it cleanly when the work ends. KioskMate Landlord does exactly that. Each client gets their own persistent rooms and presence, while you get one console for buildings, leases and invoices and never see inside a tenant conversation.
A client portal is an asynchronous hub for documents, tasks, invoices and messages: the client signs in, reads and leaves. A virtual office is a place people occupy together, with presence, rooms you can walk into and conversation that starts without a meeting link. KioskMate Landlord is the second kind, operated by you for many clients at once, so it complements a portal rather than replacing your project or billing tooling.
Tenant offices carry your logo, your colour and your support contact, so the office reads as your service. KioskMate remains the underlying platform and appears in the legal terms tenants accept, but the door, the console and the invoices show your brand.
Each tenant office runs on one of the published KioskMate plans, which set its rooms, people and meeting limits. Plans are priced per office rather than per seat, so adding people to a client office does not change the bill. You choose the plan per lease, set your own tenant price and invoice from the Landlord console; KioskMate bills the operator for the underlying plans.
Yes. A time-boxed guest link drops a client into a waiting room outside your office, and a host admits them into a single client suite. The link runs in the browser with nothing to install, expires on its own and can be revoked, and the guest never sees the rest of the workspace.
The lease carries the term. End or suspend it and the office follows: the tenant loses access, the invoice history stays in your console and the lease record shows exactly what changed and when. Renewing is the same action in reverse, so a retainer that continues does not need the office to be rebuilt.
Yes. You pick the underlying plan per lease and set the tenant price you charge on top, then issue invoices against that lease from the Landlord console and watch them move from open to paid. KioskMate bills the operator for the underlying plans; the margin and the client relationship are yours.
Open your first building
Set up the operator account, provision one tenant office and invoice it, all before the next client kickoff. If you manage more than a handful of client environments, or need SSO and portfolio terms, tell us about your firm and we will walk you through a Landlord setup. KioskMate is built by DigiTransact AI; the rooms and presence your tenants get are the same ones every KioskMate office has.
